PRIVACY

Purpose

This policy explains how Golden Plains Arts Inc (GP Arts) collects, uses, stores and protects personal information provided by our members, volunteers, event participants and other people who engage with us.

GP Arts respects the privacy of our members and community. We aim to collect only the information we reasonably need to manage our membership, activities, events and communications, and to handle that information responsibly.

Scope

This policy applies to personal information collected by GP Arts through membership and event registrations, our website and online forms, email communications, exhibitions, workshops, member-led and affiliate activities, photographs, artwork submissions and other GP Arts programs and activities.

It applies to GP Arts Committee members, volunteers and anyone acting on behalf of GP Arts who may have access to personal information.

1. What We Collect

We only collect the information we need to keep you connected, such as:

• Your name and contact details (email, phone, address)
• Membership and event details
• Photos of you at our events, or artwork you choose to share with us
• Your interests (like the Sketchers Group, exhibitions or workshops)

Our website may also use cookies to help it run smoothly. You can turn these off in your browser if you prefer.

2. How We Use Your Information

We use your information to:

• Stay in touch about our programs, events and groups
• Process memberships and ticket sales
• Share artwork and member profiles on our website and socials (if you’ve agreed)
• Promote groups you’ve told us you’re interested in
• Improve what we do and meet our legal requirements

We will never sell or swap your details with anyone else.

3. Photos and Artwork

We sometimes take photos at events to celebrate and promote what we do. Artists can also choose to send us images of their work. By sharing these with us, you’re giving us permission to use them for newsletters, our website and promotions.

4. Sharing with Affiliate Groups

If you’ve told us you’re interested in an affiliate group (like the Sketchers Group), we may share your details with that group so you can be involved.

5. Storage and Security

Your information is stored securely in our systems. We take care to protect it from misuse or unauthorised access.

6. Keeping Your Information

We only keep your information for as long as we need it to run memberships and activities, or as required by law. You can ask us to update or delete your details at any time (except where we’re required to keep records).

7. Access, Corrections and Questions

You’re welcome to ask what information we hold about you, request changes, or raise a concern. Just email us at: info@gpartsinc.com.au

We take all privacy concerns seriously and will get back to you as soon as we can.

8. More Information

To learn more about your rights under Australian privacy law, visit the Office of the Australian Information Commissioner (OAIC).